Expectations and Requirements

  1. The Governing Board encourages parents/guardians and other members of the community to share their time, knowledge and abilities with our students.
  2. Volunteers shall act in accordance with District policies and regulations, as well as any site requirements.
  3. Volunteers shall follow any directions given by the school site principal and other employees of the District.
  4. Each volunteer is required to complete the District Volunteer Application form, and the completed form must be on file with the District office prior to commencement of service.  This form includes a requirement for disclosure of any prior criminal convictions.  Failure to provide accurate information will result in immediate dismissal.
  5. Each volunteer is required to complete a fingerprint clearance with the California Department of Justice. 
  6. Each volunteer must keep his/her TB test up-to-date.  The cost for the TB testing is at the expense of the volunteer.
  7. Each volunteer is expected to maintain confidentiality regarding each student and his/her family.
  8. If a volunteer hears about or observes evidence of child abuse, he/she shall report the information to the site principal immediately.  Failure to do so will result in immediate dismissal.
  9. Education Code 35.21 provides that a person who is required to register as a sex offender pursuant to Penal Code section 290 shall not serve as a volunteer.  Cutler-Orosi Joint Unified School District policy is not to allow volunteers who have been convicted of sex offences, and serious or violent felonies.
  10. Registered sex offenders and persons convicted of serious or violent felonies may not volunteer to serve as chaperones for field trips, dances or any other school activity.

Procedures

  1. When a community member or parent wishes to volunteer in a school or at an activity, the prospective volunteer must complete the Volunteer Application Form.  The form is then submitted to the school principal for approval.

  2. The principal and the volunteer must sign the application.  The site secretary must take a picture of the volunteer and email it to the Personnel Department. A camera is available at each of the school site offices.

  3. The site secretary must mail the completed volunteer form via inter-district mail. It must be signed by both the principal/supervisor and volunteer.  This form will be kept on file at the District.

  4. The volunteer should call the Personnel Department two (2) days after completing the volunteer form to make an appointment to be fingerprinted (volunteer form and picture must be at the District Office before the volunteer can be fingerprinted).  A driver’s license or ID card must be brought by the prospective volunteer to the appointment at the District Office.

  5. If the volunteer is going to be at the site on a regular basis, meaning more than a couple of days per year, a TB skin test must also be submitted and cleared before the volunteer can work around  students.

  6. The District provides a fingerprint cleared volunteer list to all sites via email on a weekly basis.

  7. The school site is responsible for informing the volunteers when they have cleared.

  8. An identification badge will be sent to the site.

  9. All volunteers must wear their ID card while on campus or at a district event when performing volunteer services.

Fingerprinting Instructions

  1. Fill out the volunteer application.  Sign the form.  The principal must sign the application.

  2. A driver’s license or official ID card must be brought to the appointment at the District Office.

  3. Call two (2) days after filling out the volunteer form to make an appointment to be fingerprinted at: 528-4763.

  4. If you will be volunteering on a regular basis, meaning for more than a couple of days per year, you must also have a TB skin test clearance before you can work around the students.

  5. The school site will notify you when the fingerprinting has cleared.

  6. An identification badge will be sent to your site.

  7. All volunteers must wear their identification badges while on campus or at a District event when performing volunteer services.